Managing finances as an Amazon FBA (Fulfilled by Amazon) seller can quickly become overwhelming. Between inventory management, Amazon fees, shipping costs, and sales tax, I soon realized that a solid bookkeeping system was absolutely essential. Over time, I tested multiple bookkeeping software options specifically designed to handle the complexities of Amazon FBA. Here’s a breakdown of the best ones that will save you from the headaches I experienced.
Top 5 Bookkeeping Software for Amazon FBA Sellers
| Software | Best For | Key Features | Pricing |
|---|---|---|---|
| FreshBooks | Best for invoicing & ease | Expense tracking, manual FBA data imports, invoicing | Starts at $17/month |
| QuickBooks Online | Best all-rounder | Amazon integration (via A2X), automated tax reporting, inventory tracking | Starts at $30/month |
| A2X Accounting | Best for Amazon FBA integration | Direct Amazon integration, sales & fee tracking, tax-ready data | Starts at $19/month |
| Xero | Cloud-based & scalable | Bank integration, multi-currency support, Amazon data syncing | Starts at $13/month |
| Zoho Books | Budget-friendly | Affordable, automated bookkeeping, integrates with Amazon and bank feeds | Starts at $12/month |
FreshBooks: Best for Invoicing and Ease of Use
For FBA sellers focused on simplifying their invoicing and basic bookkeeping, FreshBooks stands out. While it doesn’t directly integrate with Amazon FBA out of the box, it’s a great solution for smaller FBA sellers who want an easy-to-use system for tracking expenses, invoicing, and managing cash flow.
- Why I Loved It: FreshBooks is incredibly user-friendly and perfect for sellers who need to track expenses, issue invoices, and keep track of basic financial data. If you manually import Amazon FBA data (or via a third-party app), FreshBooks can handle your needs without becoming overwhelming.
- Invoicing Made Simple: FreshBooks excels at creating professional invoices and managing recurring payments. If you have B2B clients or wholesale deals outside of Amazon, the invoicing system is top-notch.
- Mobile App: FreshBooks has an excellent mobile app, allowing you to track expenses, send invoices, and monitor cash flow even while on the move.
- FBA Integration: While it doesn’t have a native integration for Amazon FBA, you can easily import your sales data manually or use third-party tools like A2X to sync your Amazon sales with FreshBooks.
- Pricing: Starts at $17/month for the Lite plan, which includes invoicing, expense tracking, and essential financial reports.
QuickBooks Online: The Best All-Rounder for Amazon FBA Sellers
QuickBooks Online is one of the most popular bookkeeping platforms for small businesses, and it’s a strong all-rounder for Amazon FBA sellers. QuickBooks integrates with A2X, a specialized tool that syncs your Amazon sales data directly with QuickBooks, making it ideal for managing FBA transactions, inventory, and tax reporting.
- Why It Stood Out: With QuickBooks, I was able to track Amazon sales, fees, and payouts automatically. QuickBooks Online is robust enough to handle inventory tracking, income tax reporting, and the complexities of running an FBA business.
- Amazon FBA Integration: Using A2X with QuickBooks, I was able to import my Amazon transactions seamlessly. A2X pulls in all your sales, fees, and inventory data from Amazon, categorizing it accurately in QuickBooks. This saved me tons of manual work, especially when it came to reconciling accounts.
- Sales Tax Compliance: QuickBooks calculates and tracks sales tax for every state or region where your business has a presence, making it easy to stay compliant with tax laws.
- Inventory Management: QuickBooks also allows you to track inventory levels, which is vital for FBA sellers. You can see when stock is low and even set reorder points for your products.
- Pricing: Starts at $30/month for the Simple Start plan. Higher-tier plans offer advanced features like multi-currency support, additional users, and more robust reporting.
A2X Accounting: The Best for Direct Amazon FBA Integration
If you’re running an Amazon FBA business, A2X is a game-changer. While it’s not a full-fledged accounting platform, it’s specifically designed to integrate with Amazon FBA and handle the complexities of Amazon fees, returns, and transactions. A2X syncs with your accounting software (QuickBooks or Xero), making it perfect for FBA sellers.
- Why I Loved It: A2X automatically imports all your Amazon FBA data into QuickBooks or Xero. It breaks down every payout from Amazon, including fees, shipping, refunds, and sales tax, and categorizes them in a way that’s ready for tax filing.
- Amazon FBA Specific: A2X is built specifically for Amazon FBA sellers. It handles the messy side of Amazon accounting, ensuring that every sale, fee, and tax is accounted for.
- Tax-Ready Reports: A2X creates summaries of your Amazon transactions that are ready to be imported into your accounting software. This makes tax time far less stressful, as all the data is already categorized and reconciled.
- Multi-Currency Support: If you sell internationally on Amazon, A2X supports multiple currencies, automatically converting and categorizing sales and fees in your home currency.
- Pricing: Starts at $19/month, with pricing based on the volume of transactions. Higher plans support larger FBA businesses with more orders.
Xero: Best Cloud-Based Solution for Growing FBA Businesses
Xero is another great cloud-based accounting platform that works well for Amazon FBA sellers, particularly those who want a scalable solution with multi-currency support. Like QuickBooks, Xero integrates with A2X to automatically sync your Amazon FBA sales, making bookkeeping easier.
- What I Liked: Xero’s clean interface and powerful reporting tools made it easy to track cash flow, reconcile bank accounts, and stay on top of inventory. The A2X integration handled the complexities of Amazon fees and sales automatically.
- Amazon Integration: Using A2X with Xero allowed me to automate the flow of my Amazon transactions directly into my Xero account. I didn’t need to worry about manually importing data or figuring out how to categorize fees and taxes.
- Multi-Currency Support: Xero shines when it comes to international selling. If you sell on multiple Amazon marketplaces, Xero can handle multi-currency accounting, converting transactions into your local currency and adjusting for exchange rates.
- Inventory Management: Xero’s inventory tools helped me track product stock levels, reorder points, and even cost of goods sold—critical for managing an Amazon FBA business efficiently.
- Pricing: Starts at $13/month for the Starter plan, which is great for smaller sellers. Higher-tier plans offer more features like multi-currency and bulk transaction reconciliation.
Zoho Books: Best Budget-Friendly Option for Amazon FBA
For sellers looking for a more affordable solution, Zoho Books is a great option. It offers solid bookkeeping features at a lower price point, while still integrating with Amazon and payment platforms like Stripe and PayPal. While it’s not as feature-rich as QuickBooks or Xero, it’s perfect for small FBA businesses looking for budget-friendly software.
- Why It Worked for Me: Zoho Books offered all the core accounting features I needed, including tracking Amazon sales, expenses, and inventory. It’s ideal if you’re running a lean FBA business and need to keep your costs down.
- Amazon Integration: While Zoho doesn’t have a native Amazon integration, you can use third-party apps like Zapier to connect Amazon FBA data to Zoho Books. This way, you can track sales, fees, and returns without too much manual input.
- Expense and Tax Tracking: Zoho Books allows you to track expenses, categorize transactions, and automate tax calculations, which is crucial for FBA sellers dealing with complex fee structures.
- Mobile App: Zoho Books has a mobile app that lets you track expenses, send invoices, and manage cash flow on the go, making it easy to stay on top of your business wherever you are.
- Pricing: Starts at $12/month for the Standard plan, with higher-tier plans unlocking more advanced features like multi-currency and advanced reporting.
Key Considerations for Choosing the Best Bookkeeping Software for Amazon FBA Sellers
1. Amazon FBA Integration
- Direct integration with Amazon is a must. A2X offers the best solution for syncing Amazon FBA sales, fees, and payouts with your accounting software. If you use QuickBooks or Xero, A2X makes life much easier by automating the flow of Amazon transactions.
2. Inventory Management
- Managing your inventory is critical for an Amazon FBA business. QuickBooks and Xero offer excellent inventory management features that help track stock levels, reorder points, and cost of goods sold.
3. Sales Tax Compliance
- Sales tax compliance is a major challenge for FBA sellers, especially if you sell in multiple regions. QuickBooks and Xero offer robust tax tracking, while A2X ensures your sales and fees are categorized correctly for tax purposes.
4. Scalability
- As your Amazon FBA business grows, your bookkeeping needs will evolve. Xero and QuickBooks Online are highly scalable and can handle larger transaction volumes and more complex financial needs.
5. Budget
- For budget-conscious sellers, Zoho Books is a great option. If you’re just starting out or want a more affordable solution, Zoho Books provides solid bookkeeping features at a fraction of the cost of QuickBooks or Xero.
Final Thoughts
For Amazon FBA sellers, FreshBooks is an excellent choice for those focused on simplicity and invoicing, but QuickBooks Online stands out as the best all-around solution due to its strong integration with Amazon via A2X and robust inventory and tax management features. If you’re looking for direct Amazon integration, A2X is a must-have tool that pairs well with both QuickBooks and Xero.
Choose the solution that fits your business size, budget, and goals, and you’ll be well on your way to managing your FBA business with confidence and ease.