When I started selling on eBay, I didn’t realize how quickly bookkeeping could become overwhelming. Between tracking sales, managing expenses, and calculating shipping costs, things piled up fast. To avoid getting lost in the chaos, I tried out several Android bookkeeping apps that could integrate with my eBay store, streamline my finances, and help me stay on top of my taxes. After plenty of testing, I found the best options for eBay sellers on Android.
Top 5 Android Bookkeeping Software for eBay Sellers
| Software | Best For | Key Features | Pricing |
|---|---|---|---|
| FreshBooks | Best for invoicing & ease | Automatic expense tracking, eBay integration, invoicing, mobile-friendly | Starts at $17 CAD/month |
| QuickBooks Online | Best all-rounder | Syncs with eBay, sales tax calculations, expense tracking, mobile app | Starts at $22/month |
| GoDaddy Bookkeeping | Best for eBay sellers | Built specifically for eBay, integrates directly with eBay, tax tracking | Starts at $4.99/month |
| Xero | Scalable, cloud-based | Bank integration, multi-currency, inventory management | Starts at $12/month |
| Wave | Best free option | Free invoicing, expense tracking, mobile-friendly | Free |
FreshBooks: The Best Choice for Invoicing and Ease of Use
When it comes to running a small eBay business, FreshBooks quickly became my go-to solution. It’s incredibly easy to use, has a clean Android app, and covers all the essentials for tracking sales and expenses. FreshBooks excels at invoicing, which is especially useful if you have custom orders or need to track additional services.
- Why It Worked for Me: FreshBooks automatically tracked my eBay sales and allowed me to manage all my shipping expenses in one place. It also made invoicing customers outside of eBay a breeze.
- Mobile-Friendly: FreshBooks offers a powerful Android app that syncs with your account, so I could easily manage my books on the go. Whether I was tracking expenses or sending an invoice, the app was quick and intuitive.
- eBay Integration: While FreshBooks doesn’t integrate directly with eBay like some other options, it easily syncs with PayPal and Stripe, which is useful if you accept payments through those platforms. You can also import CSVs from eBay to keep track of sales.
- Invoicing Powerhouse: For sellers who handle custom orders or freelance on the side, FreshBooks is invaluable. Its invoicing system allows you to send professional invoices with a few taps, even on the mobile app.
- Pricing: Starts at $17 CAD/month, which includes invoicing, expense tracking, and the mobile app.
QuickBooks Online: The Best All-Rounder for eBay Sellers
QuickBooks Online is an excellent all-around bookkeeping tool that works perfectly with eBay businesses. It integrates smoothly with eBay through third-party tools, and its Android app provides full access to your books, making it a great mobile option for eBay sellers.
- Why I Liked It: QuickBooks automatically tracked all my eBay transactions. Sales, expenses, and fees were all pulled in, making it easy to keep track of everything. The app also allows you to track mileage, which is perfect if you drive to post offices or shipping locations.
- eBay Integration: You can sync QuickBooks with your eBay store using third-party apps like A2X or OneSaas, which will automatically pull in your eBay sales and fees. This feature saved me a ton of time since I didn’t have to manually input every sale.
- Expense Tracking: The Android app made tracking expenses easy. I simply took photos of receipts, and QuickBooks categorized them for me.
- Sales Tax & Reports: For eBay sellers in regions with complex tax laws, QuickBooks calculates sales tax automatically and gives you detailed reports when it’s time to file taxes.
- Pricing: Starts at $22/month for the Simple Start plan. The Essentials plan offers more advanced reporting and multi-user access.
GoDaddy Bookkeeping: Built Specifically for eBay Sellers
GoDaddy Bookkeeping is tailor-made for eBay sellers, which makes it one of the best options if you’re looking for tight integration with the platform. This app has long been a favorite among eBay sellers due to its direct sync with eBay accounts.
- Why It’s Perfect for eBay: GoDaddy Bookkeeping automatically imports all your eBay transactions—sales, fees, and even shipping costs—directly into the app. It’s ideal if you’re looking for a straightforward tool that tracks everything without too much setup.
- eBay Integration: This software is built for eBay, so syncing your account is easy. It pulls in all your data from eBay (and PayPal if needed) and organizes everything into neat reports. I didn’t have to worry about missing any fees or expenses because it was all handled automatically.
- Sales Tax Tracking: GoDaddy Bookkeeping tracks sales tax, income, and expenses and generates quarterly tax estimates—essential for eBay sellers in Canada or the US.
- Mobile App: While the Android app isn’t as polished as some of the others, it gets the job done. I could check sales, see profit margins, and track expenses while on the go.
- Pricing: Starts at $4.99/month, making it one of the most affordable options.
Xero: Best for Growing eBay Businesses
Xero is another solid choice for eBay sellers, particularly if you’re looking for a scalable, cloud-based solution that can grow with your business. Xero excels in handling inventory, taxes, and multi-currency transactions—features that can be valuable as your eBay store expands.
- What I Liked: Xero offers powerful accounting tools in an easy-to-navigate interface. The mobile app allows me to monitor cash flow, send invoices, and track expenses right from my Android phone.
- eBay Integration: While Xero doesn’t offer direct integration with eBay, third-party apps like A2X allow you to sync your sales data. Xero works well for tracking eBay sales, inventory, and managing tax obligations.
- Inventory Tracking: For eBay sellers with physical products, Xero’s inventory management tools are a huge plus. It automatically updates stock levels, tracks cost of goods sold, and integrates with major eCommerce platforms.
- Mobile Features: Xero’s Android app offers all the tools you need to manage your eBay store on the go, including invoicing, expense tracking, and real-time financial updates.
- Pricing: Starts at $12/month for the Early plan, which is ideal for smaller operations. The Growing and Established plans offer more features like bulk reconciliation and project tracking.
Wave: Best Free Option for eBay Sellers
If you’re an eBay seller on a budget, Wave is hands down the best free bookkeeping solution. It offers all the core features you need to track your eBay sales, manage expenses, and even send invoices—without any monthly fees.
- Why I Used It: Wave is a simple, free solution that worked perfectly when I was starting out on eBay. It’s free to use and integrates well with PayPal, which I used to accept payments on eBay.
- Free Features: Wave’s free version includes invoicing, expense tracking, and receipt scanning. I didn’t need to pay for any extra services, making it ideal for keeping my bookkeeping costs low while managing a small eBay store.
- Mobile App: Wave has a sleek Android app that allows you to track expenses, send invoices, and manage sales on the go. It’s not as advanced as some paid options, but for a free tool, it’s incredibly robust.
- eBay Integration: Like Xero, Wave doesn’t integrate directly with eBay, but you can import your eBay sales data through CSVs or connect PayPal for payment tracking.
- Pricing: Free for core features like bookkeeping, invoicing, and expense tracking. Payroll services are available for a fee if needed.
Key Considerations for Choosing the Best Android Bookkeeping Software for eBay Sellers
1. eBay Integration
- Not all bookkeeping software offers direct integration with eBay. If you want seamless syncing, GoDaddy Bookkeeping is specifically built for eBay sellers, while QuickBooks Online and Xero can integrate through third-party apps.
2. Mobile App Usability
- A good Android app is crucial for eBay sellers who need to manage their books on the go. FreshBooks and QuickBooks Online offer powerful mobile apps that let you track sales, expenses, and even send invoices right from your phone.
3. Budget
- If you’re just starting out and want a free solution, Wave is the best option. It offers most of the features small eBay sellers need without charging a monthly fee. For a low-cost alternative, GoDaddy Bookkeeping starts at just $4.99/month.
4. Tax Tracking
- Canadian and US sellers need to stay on top of sales tax. GoDaddy Bookkeeping and QuickBooks Online offer automated tax tracking, which is essential for accurate reporting.
5. Scalability
- As your eBay store grows, you may need more advanced features like inventory tracking, multi-currency support, or detailed financial reporting. Xero and QuickBooks Online are great for scaling businesses that need more advanced functionality.
Final Thoughts
For the best overall experience, FreshBooks is a fantastic choice for eBay sellers looking for ease of use, mobile compatibility, and powerful invoicing features. QuickBooks Online is a close second, with great eBay integration through third-party apps and solid tax support. For those on a budget, Wave offers an excellent free option, while GoDaddy Bookkeeping is the go-to for direct eBay integration.
Pick the solution that fits your business size, budget, and future goals, and enjoy stress-free bookkeeping as your eBay store thrives!